Custom-built tools for your workflow.
Quoting apps, booking systems, job trackers, client dashboards. Built fast against your actual process. You own outright. No per-seat fees, no SaaS subscriptions.
Price$6,000 to $24,000 AUDTimeline2 to 10 weeks
Stop running your business, start building it.
The average business owner in Australia loses 10.5 hours a week to admin, by Xero’s count. We find where your business is wasting time or carrying risk, then build the fix. Start with a conversation of 60 to 90 minutes, and if the fix is simple, you get an Opportunity Report within 48 hours.
The tools exist. The time doesn’t.
The solutions exist to fix these problems, but off-the-shelf software is rarely built for your specific business and it takes time to set up and learn how to use it. That’s where we come in.
Quotes
By hand or in Excel. Forty-five minutes each.
Cost4.5 hrs/weekAdmin
Stacking up. Stopping you growing.
Cost10.5 hrs/weekLeads
Sitting in your inbox going cold.
CostMissed salesSchedule
WhatsApp and text. Eating your Sundays.
CostAll weekendMarketing
Bottom of the list. No idea where to start.
CostNo pipelineRostering
Hours on Excel filling team gaps and updating shifts.
Cost2 hrs per changeWhat we build.
Custom-built agents for your workflow.
Inbound management agent, outbound management agent, data input agents. Built fast to optimise your current process. We build, install the agent and handover the keys.
Price$3,000 to $7,000 AUDTimeline2 to 4 weeks
Live in days, not months.
Mobile-first sites, specific micro-sites, SEO setup, simple browser dashboards. Built to enhance your current business and provide a professional online presence.
Price$2,500 to $20,000 AUDTimeline5 to 10 days
Ads, content, analytics.
Marketing audit and strategy, Google Ads, social mix, performance dashboards. Built to a budget, aimed at getting your pipeline full.
Price$1,200 to $6,500 AUDTimeline1 to 2 weeks
The whole stack.
Software + Online Presence + Marketing. Built end-to-end, under one scope all fully integrated.
PriceFrom $20,000 AUDTimeline8 to 12 weeks
Something else?
Have a free chat. No obligation.
If you have something in mind or a half-finished project and can’t find the time to ship, we can help. If you want advice on how to bring AI into your company, or you don’t know where to start, book a discovery session. We’ll identify your biggest points of friction and propose solutions.
PriceFree, online or in-person
Book itReal systems. Real businesses.
Four Aussie businesses with four different problems. Scroll to read each one.
On-PointInsulation installation
12 hours a week. $1,500 a job. Weekends back.
Matty was spending three hours a day relaying messages between builders and subcontractors, his weekends preparing the next week's schedule, and his sales pipeline was clogged by admin. We built a four-stage system: voicemail agent triages calls, a custom portal holds every subbie and job (wired into Xero), return-to-site quotes get auto-approved before the work starts, and a quoting engine reads building briefs from his inbox and drafts the quote for him.
12 hrsRemoved from his week$1,500Saved per job0Weekends on admin
I can now get on with growing my business. Before, I had huge peaks of work, then a dip where I had to focus on sales. Now sales come in consistently because I can manage it every day, not once a month.
FormaContractor management platform
From guesswork to a resourcing plan.
Forma is an in-house contractor management platform that helps organisations engage and manage their own contingent workforce directly. Forma saw a gap: the project managers delivering two-year builds had no clear way to see, month by month, whether a project was staffed to plan or drifting into risk, or to decide whether a gap needed a permanent hire or contingent support. Jack had the idea and brought us in to make it a reality. Forma Forecast takes the project value, duration and target headcount and charts staffing against revenue risk month by month, so under-resourced months turn red before they cost anything. A marketing strategy followed, so the tool got seen.
Forma Forecast gives our clients and their project managers a clear view of their resourcing risk, and the evidence to decide whether they need permanent headcount or contingent support before it becomes a problem.
RylockCareWindow installation
Quote on site. Win the job.
Dave runs RylockCare, a three-person window installation business in Melbourne. He was burning time on quotes and losing jobs because they were arriving days after the site visit. We built him a mobile-first quoting app. He measures the window, captures a photo, picks the materials, and the app produces an estimate he can send to the client before he leaves the property. The quote that used to take an evening now takes 15 minutes.
3 hrsSaved per day on quoting15 minTime per quote
I've been able to grow my business because of a simple app that was unaffordable before HeimMax. Now it's something I recommend to all my friends.
Surf Coast ComplianceBuilding surveyor
Clients get an instant estimate for a job using a website quoting engine.
Shaun runs Surf Coast Compliance, a building-surveying practice in Torquay covering the Surf Coast, Geelong and the Bellarine. Every quote was a Word document he wrote himself, often on a Sunday night, and he had no record of past clients. We built him a new website with a new design, estimate engine and CRM. A customer chooses the service, adds a few details and sees an estimate priced from Shaun's own pricing spreadsheet. Shaun checks it in his back office and sends the official quote from the practice's own email. Client details are then kept in the CRM, with pool inspections listed by when they're due for renewal.
HeimMax has taken my business to another level. Worth every penny.
What our clients say.
Game-changer for our Aussie trade company. Fully custom job management + subcontractor system that blows every off-the-shelf option out of the water. Completely has changed my business.
Working with HeimMax has been brilliant. They took the time to understand how we actually work and built solutions that run themselves. Smart, responsive, and genuinely great to deal with.
I’d been hesitating about bringing the digital side of my business back up to standard and starting into marketing for way too long. Alex got the ball rolling and a clear action plan to implement immediately. He really helped me understand how all the components fit together in the digital space in a way that made sense and was manageable. Looking forward to working with HeimMax and would recommend them to anyone seeking assistance with web solutions and AI Automation.
HeimMax are quality and have become an extension of Forma’s business!
FreeFirst conversation, 60 to 90 min48 hrsOpportunity ReportIn weeksLive system, yours to keep
Stop reading. Start building.
It starts with a conversation of 60 to 90 minutes and ends with hours of your week back.
- I.A free first conversation of 60 to 90 minutes, in person or by video.
- II.An Opportunity Report within 48 hours with the scope, price and timeline, or a paid Discovery first if the process is complicated.
- III.Test the live system in weeks. You own it outright.